Agenda
TYPE: Regular Meeting - New Format
DATE: 6/27/2022       TIME: 6:00 PM
LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
 
1.0 Call to Order
1. Call to Order. Info
  Summary:
Call to order (Except for item #1, any agenda item may be considered and acted on in any order). 		 
2.0 Moment of Silence
2. Moment of Silence - Statement by Board Vice President, Jerry Denton: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge of Allegiance to the Flag
3. The Pledge of Allegiance will be led by Brandy Roulet, Board Clerk. Info
4.0 Minutes
4. Discussion, motion and vote on motion to approve or disapprove the June 6, 2022, Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
  Summary:
Discussion, motion and vote on motion to approve or disapprove the the presented Meeting Minutes, which may be approved as presented or approved following modifications. 		 
 
Attachments:
  
  Recommendation:
Approve the Minutes of the June 6, 2022 Regular Board Meeting. 		 
5. Discussion, motion and vote on motion to approve or disapprove the June 22 & 23, 2022, Special Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
5.0 Summary of Awards & Achievements
6. Recognize the Broken Arrow PTA board winners that were honored at the Oklahoma State PTA Awards. K.Dyess Info
  Funding:
Not Applicable 		 
  Recommendation:
Info Only 		 
6.0 Employment
7. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as Assistant Principal Intern for Rosewood Elementary School with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Henness Action
  Funding:
Not Applicable 		 
  Recommendation:
Approve 		 
8. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as Assistant Principal Intern for Leisure Park Elementary School with such employment subject to a mutually acceptable and fully executed written contract of employment. K. Henness Action
  Funding:
Not Applicable 		 
  Recommendation:
Approve 		 
9. Discussion, motion, and vote on motion to approve or disapprove the offer of employment to an individual to serve as Assistant Director of Fine Arts with such employment subject to a mutually acceptable and fully executed written contract of employment C. Perry Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
10. Discussion, motion and vote on motion to approve or disapprove an individual to serve as Chief Communications Officer, subject to a mutually acceptable and fully executed written contract of employment. C. Perry Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
7.0 Comments From The Public
11. Comments From The Public Info
  Summary:
Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item. 		 
8.0 Approve General Consent Agenda Items Action
12. GENERAL CONSENT ITEMS - #13-#89 Action
  Recommendation:
Approve 		 
A) Superintendent
13. Accept and approve the NEW proposed Board of Education regular meeting and special meeting dates for the 2023-2023 school year. C. Perry
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
14. Accept and approve the NEW proposed dates and structure of subcommittees for the 2022-2023 school year. C Perry
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
B) Human Resources
15. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
16. Accept and approve the attached new employment, employment revisions and employment separations for support staff. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
17. Accept and approve the proposed 2022-2023 Substitute Pay Rates.
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
18. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Northeastern State University that will allow speech pathologists to complete their field work and clinical experience within our District during the 2022-2023 school year. The cost to the District is $13.95 per background check for each student intern and paid for with fund 180. L. Drake
Action
  Funding:
Fund 180 		 
 
Attachments:
  
  Recommendation:
Approve 		 
C) Operations
19. Accept and approve the NEW agreement between Broken Arrow Public Schools and Brightwheel who will provide the software to be used by daycare staff that will assist in enrollments, managing payments, class rosters, parent communications, and classroom monitoring beginning July 1, 2022 through May 9, 2023. The costs were covered on the May 9, 2022 agenda. D. Sutton
Action
 
Attachments:
  
  Recommendation:
Approve 		 
20. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cici's Pizza who will provide and deliver an assortment of pizza's to all sites for lunch during the 2022-2023 school year. The cost to the District is $300,000.00 and paid for with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
21. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Auto -Chlor who will provide services and chemicals to all sites during the 2022-2023 school year. The cost to the District is $66,250.00 and paid for with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
22. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tankersley who provides food and disposable products to all school sites for the 2022-2023 school year. The approximate cost of food will be $1,200,000.00 and the disposal products $400,000.00. Tankersley won the bid based on case fee's, substitution rate, and item prices. All of the bidding information is available upon request by our child nutrition department. The total cost to the District is $1,600,000.00 and paid for with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and Hiland Dairy who provides milk and dairy products to all school sites during the 2022-2023 school year. The approximate cost to the District is $400,000.00 and paid with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
24. Accept and approve the NEW agreement between Broken Arrow Public Schools and Flower's Bakery who will provide bakery products to all school sites during the 2022-2023 school year. The approximate cost to the District is $200,000.00 and paid for with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Frontier Produce who provides produce to all school sites during the 2022-2023 school year. Frontier Produce won the bid based on item cost. All of the bidding information is available upon request by our child nutrition department. The approximate cost to the District is $350,000.00 and paid for with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
26. Accept and approve the RENEWAL of a multi year agreement between Broken Arrow Public Schools and Tyler Technologies who provides the software service, Versatrans. This system provides the BAPS transportation department with trip-trackers, fleet vision, onscreen services, GPS systems and Elink during the 2022-2023 school year.. The cost to the District is $126,391.88 and paid for with general funds. G. Moore
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
27. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Unifirst who provides uniforms, cleaning and repairs for the District's transportation mechanics during the 2022-2023 school year. The cost will vary depending on how many uniforms are needed. G. Moore
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
28. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and TOMO Drug Testing who provides mandatory drug screenings, physicals and other testing services for transportation employees during the 2022-2023 school year. The cost to the District will vary depending on services rendered. G. Moore
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
D) Facilities
29. Accept and Approve the new Mutual Access Easement Agreement between Broken Arrow Public Schools and the City of Broken Arrow, for the purpose of permitting the construction of a paved drive for ingress and egress to, from, upon and over the described tract, to provide access to other property owned by the City of Broken Arrow. This will be no cost to the district. M. Leitch
Action
  Summary:
The undersigned parties are hereby given and granted the mutual possession of described tract for the purposes aforesaid, and both the grantor and grantee, for them and their heirs, administrators, successors and assignees, covenant and agree that no building structure, wall or other above ground obstruction will be placed, erected, installed or permitted upon the described tract; and further convenant and agree that in the event the terms of this paragraph are violated by the gantor, the grantee, or any person in privy with them, such violation will be promptly corrected and eliminated immediately upon receipt of notice from City, grantor or grantee, their heirs, administrators, successors and assignees, and shall promptly pay the actual cost thereof. 		 
  Funding:
N/A 		 
 
Attachments:
  
  Recommendation:
Approve 		 
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and Diversified Civil Contractors, LLC., who needs to use the BAPS property located at 417 West New Orleans Street, for a staging area to store excess dirt, waterline pipe, and other construction materials. Diversified will restore all disturbed and damaged areas back to their original condition at the conclusion of the project. M. Leitch
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Mr. Ed's Auction Company, Inc., who will hold an online auction to sell items declared surplus and approved by the Board of Education belonging to the child nutrition and warehouse inventory. Mr. Ed's Auction will receive fifty (50) percent of the gross proceeds from this auction as payment for services rendered. L. Shackelford
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
32. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Brightly, who will provide the software used by all District staff and patrons to reserve applicable buildings and spaces, and to see already scheduled events and activities on our public calendar during the 2022-2023 school year. The cost to the District is $18,464.12 and paid for with building funds. L. Shackelford
Action
  Funding:
Building fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
33. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cenergistic, LLC., who will provide a customized energy conservation program that is focused on organizational and behavioral changes to save energy dollars during the 2022-2023 school year. This is the fifth (5) year of a five (5) year contract. The cost to the District is $350,000.00 and paid for with building funds. L. Shackelford
Action
  Funding:
Building fund 		 
 
Attachments:
  
  Recommendation:
Approval 		 
34. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Advanced Alarms, Inc., who provides monitoring services for all of the District's buildings during the 2022-2023 school year. The cost to the District is $783.50 and paid for with general funds. L. Shackelford
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
35. Accept and approve the RENEWAL lease agreement between Broken Arrow Public Schools and the Broken Arrow Chamber of Commerce which allows the BACC to use the Ballroom located at 210 North Main Street, up to twenty-four (24) times a fiscal year with an in-kind value of $300.00 per hour during the 2022-2023 school year. BACC agrees to pay BAPS $4,850.00 in advance on the first day of each calendar month for the duration of this lease. The money received will be deposited into both the building and general fund. L. Shackelford
Action
  Funding:
Building and general fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
36. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Signal 88. Signal 88 will provide officer responses to alarm calls for any of the BAPS site locations. Total cost to the District will be approximately $4,200.00 and paid for with building funds. L. Shackelford
Action
  Funding:
Building fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
37. Accept and approve the extra duty contract for Steve McMullen who will provide mentorship for Broken Arrow High School Students for the 2022-2023 school year. L. Shackelford
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
38. Accept and approve the extra duty contract for Randy Few who will provide mentorship for Broken Arrow High School Students for the 2022-2023 school year. L. Shackelford
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
39. Accept and approve the extra duty contract for James Butler who will provide mentorship for Broken Arrow High School Students for the 2022-2023 school year. L. Shackelford
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
E) Instructional Services
40. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Joubel AS who will provide the licensing and the use of H5P.com software which integrates with our current Canvas system and allows users to create and share interactive content faster during the 2022-2023 school year. The cost to the District is $12,000.00 and paid for with bond funds. J Peterson
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
41. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Renaissance Learning which provides STAR 360 Benchmark Assessments for grades K-9 during the 2022-2023 school year. . Total cost to the District over four years is $612,000.00 and paid with bond funds. Invoicing will be made in years one and three. This is year three (3) of the four (4) agreement. The cost to the District will be $306,000.00 and paid for with bond funds. We will not be invoiced for year four (4) J. Peterson
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
42. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Smore who will provide online applications that helps write newsletters for the elementary and middle school sites during the 2022-2023 school year. The cost to the District is $1,199.00 and paid for with general funds J. Peterson
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
43. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Byrdseed.TV who will provide lessons through videos, projects and investigations designed for and to be used especially by advanced students during the 2022-2023 school year. Cost to the District is $920.00 and will be paid with gifted funds. J. Peterson
Action
  Funding:
Gifted fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
44. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Instructure who provides a learning management platform for students at the Virtual Academy. This provides a more fluid experience for teachers, staff and students. The cost to the District is $12,000.00 and paid for with general and Esser funds. J. Peterson
Action
  Funding:
General and Esser funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
45. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and MANDT Systems who will provide state approved forms of restraint training to be used in schools to prevent injury to students and staff during stressful events during the 2022-2023 school year. There is no cost to the District. D. Thornton
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
46. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Community Food Bank of Eastern Oklahoma and the Food for Kids program which will provide food items for District students, grades Pre-K through 8th grade, with food instability to have on weekends when school lunches are not available during the 2022-2023 school year. There is no cost to the District. J. Brassfield
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
47. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Interquest Canines of Oklahoma providing substance awareness and canine detection services for the period of August 1, 2022 through June 30, 2023. The cost to the District is not to exceed $8,000.00 and paid for with general funds. D. Blackburn
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
48. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Character Programs to provide a bullying prevention program, which includes comprehensive bullying reporting software during the 2022-2023 school year. The cost to the District is $4,000.00 and paid with grant funds. D. Blackburn
Action
  Funding:
Grant fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
49. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The University of Tulsa School of Nursing which will allow TU students to complete their clinical rotations in our District during the 2022-2023 school year. There is no cost to the District. D. Blackburn
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
50. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The University of Oklahoma which will allow their students to complete clinical rotations in our District during the 2022-2023 school year. There is no cost to the District. D. Blackburn
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
51. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Vector Solutions who provides a Safe Schools online staff training system for the 2022-2023 school year. The cost to the District is $17,897.40 and paid with building funds. D. Blackburn
Action
  Funding:
Building fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
52. Accept and approve the RENEWAL subscription between Broken Arrow Public Schools and NoodleTools, Inc., who will provide resources for online note taking, outlining citation, document archiving and collaborative research and writing tool for secondary media centers during the 2022-2023 school year. Cost to the District is $2,036.00 and paid with bond funds. S. James
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
53. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Technology Center / Aerospace Program. The Tulsa Technology Center will help prepare students for the world of work by providing an opportunity to earn a high school diploma and obtain occupational training and employability skills during the 2022-2023 school year. The cost to the District per student accepted is $1,750.00 and paid for with instructional funds. S. James
Action
  Funding:
Instructional fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
54. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tynker School Programming who will provide licenses for middle school coding activities during the 2022-2023 school year. This is the third (3) year of a three (3) year agreement. There is no cost to the District for this last year. S. James
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
55. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Follett School Solutions, LLC., who provides the Destiny Library Management System that includes online services for all of the District's media centers for the 2022-2023 school year. The cost to the District is $21,384.63 and paid with bond funds. S. James
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
56. Accept and approve the NEW agreement between Broken Arrow Public Schools and CodeHS, Inc., who will provide the license for digital curriculum for computer science during the 2022-2023 school year. It has an interactive dashboard that allows for quick and easily trackable data. The cost to the District is $2,600.00 and paid for with activity funds. J. Sunderland
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
57. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Ellevation Education who provides on online program that helps manage English Language Learners data and provides instructional strategies to classroom teachers. This is year one (1) of a three (3) year contract. The cost to the District is $29,136.75 and paid for with bond funds. J. Brassfield
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
58. Accept and approve the NEW agreement between Broken Arrow Public Schools and Educator's Handbook who will provide an online service, the licenses, maintenance, and account set up for distance and in-person learning that provides information on students needs, pinpoints challenging behavior and measures to respond, helps communicate effectively with parents and or guardians, provides lesson plans, etc., for the 2022-2023 school year. The cost to the District is $20,940.00 and paid for with bond funds. D. Blackburn
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
59. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and School Safe ID who provides visitor management for all school sites for the 2022-2023 school year. The cost to the District is $14,471.00 and paid for with general funds. D. Blackburn
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
60. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Vizavance, Inc., who provides vision screening to students Pre-K up to middle school. The cost to the District is $2,500.00 and paid for with general funds. D. Blackburn
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
61. Accept and approve the NEW agreement between Broken Arrow Public Schools and High Mountain Counseling and Training Institute who will speak at a professional development session regarding how to engage with a traumatized student. The cost to the District is $3,000.00 and paid for with Esser funds. D. Blackburn
Action
  Funding:
Esser funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
62. Accept and approve the NEW agreement between Broken Arrow Public Schools and Trafera which will allow the District to purchase 450 Chrome Tablets for all Pre-K students for the 2022-2023 school year. State contract # 200105. The cost to the District is $116,550.00 and paid for with bond funds B. Chitty
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
63. Accept and approve the NEW agreement between Broken Arrow Public Schools and Trafera which will allow the District to purchase 717 Chromebooks for Kindergarten students at all sites for the 2022-2023 school year. The cost to the District is $239,478.00 and paid for with Bond funds. State contract # 200105. B. Chitty
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
64. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Instructure who will provide Canvas Cloud subscriptions for all students and faculty K-12. The cost to the District is $146,185.00 and paid for with general funds. B. Chitty
Action
  Funding:
General 		 
  Recommendation:
Approve 		 
65. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Blusource which will allow the District to purchase school supplies for students who are in the McKinney-Vento Families Program who are in transition or experiencing homelessness during the 2022-2023 school year. The cost to the District is $1,306.83 and paid for with Esser funds. V. Radford
Action
  Funding:
Esser fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
F) Student Services
66. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Salvation Army Boys and Girls Club who will allow the District's swim teams to use their swimming pool during the 2022-2023 school year. The cost to the District is $20,000.00 and paid for with general funds. D. Melton
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
67. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Rank One Sport & Health who is the provider of the online credit card system and online registration for camps during the 2022-2023 school year. The cost to the District is $800.00 and paid for with general funds. D. Melton
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
68. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Greater Tulsa Officials Association who will provide football officials for the home football games during the 2022-2023 school year. The cost is $105.00 per game and paid for with student activity funds. D. Melton
Action
  Funding:
Student activity fund. 		 
 
Attachments:
  
  Recommendation:
Approve 		 
69. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Oklahoma State University who will allow their athletic training students to complete their clinical rotations in our District during the 2022-2023 school year. There is no cost to the District. D. Melton
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
70. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Special Event Services who will provide ushers, ticket takers and parking attendants for the 2022-2023 school year. The cost to the District is $10,000.00 and paid for with general funds. D. Melton
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
71. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Leanstream who will provide digital streaming services of all regular and post-season football games during the 2022-2023 school year. The cost to the District is $1,500.00 and paid for with general funds. D. Melton
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
72. Accept and approve the RENEWAL agreement between Broken Arrow Schools and Growing Leaders, Inc., who will provide the Habitubes online digital subscription for the Building Student Leaders program during the 2022-2023 school year. The cost to the District is $799.00 and paid for with student activity funds D. Melton
Action
  Funding:
Student activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
73. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Leon May Visual Design, Inc., who will provide consultation services for the Pride of Broken Arrow during the 2022-2023 school year. The cost to the District is $18,000.00 and paid for with general funds. D. Melton
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
74. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cox Communications, Inc., who will provide broadcasting services for sporting events held during the 2022-2023 school year. Cox will pay the District $300.00 as rights fees for football, basketball, soccer an other sports. There is no cost to the District. D. Melton
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
75. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and V!Roc dba as Varisty, who will provide Broken Arrow Cheer with choreography for routines performed during competitions during the 2022-2023 school year. The cost to the District is $10,000.00 and paid for with general funds. D. Melton
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
76. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Westlake Hardware, Inc. who will allow the Broken Arrow Swim Team to host a carwash fundraiser in their parking lot. There is no cost to the District. D. Melton
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
G) Technology Services
77. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Kellogg & Sovereign Consulting, LLC., for professional E-Rate consulting services for funding from June 1, 2023 through June 30, 2024 for Category One and Category Two services. The cost to the District is $13,720.00 and paid for with E-Rate, OUSF, Bond & General Funds. A. Shehada
Action
  Funding:
E-Rate fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
78. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and SHI International Corp., who provides Microsoft licenses for the District. The service dates for the licenses are September 1,2022 through August 31, 2023 and is paid with bond funds. A. Shehada
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
79. Accept and approve the NEW agreement between Broken Arrow Public Schools and PowerSchool Group, LLC., who will provide PowerSchool eSchoolPlus SIS customization fixed fees for the 2022-2023 school year. The cost to the District is $1,350.00 and paid for with technology general funds. A. Davis-Summers
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
80. Accept and approve the mandated quarterly open transfer capacity calculations by grade and site level pursuant to board policy 4400 in accordance with SB 783. L. Kerns
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
H) Business Services
81. Accept and approve the Treasurer's Reports ending May 31, 2022. D. Dollahon
Action
  Summary:
Attached are the monthly Treasurer's Reports ending May 31, 2022. 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Information Only 		 
82. Accept and approve the monthly financial reports through May 31, 2022. N. Eneff
Action
  Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Object for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with projected fund balance and the comparison of current year versus previous year. 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Information Only 		 
83. Accept and approve the Activity Fund Reports for May 2022. D. Dollahon
Action
  Summary:
Monthly Activity Fund Summary 05/31/22 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Information Only 		 
84. Accept and approve the Activity Fund Guidelines. C. Mitchem
Action
  Summary:
Per Board of Education policy, at the beginning of each fiscal year, and as needed during each fiscal year, the Board of Education shall approve all school activity sub-accounts, all sub-account revenue sources (including fundraising activities, fees, etc.), and all purposes for which the monies collected in each sub-account can be expended.

Guidelines have been compiled containing submitted sub-account information for various school activity funds, including proposed sources of revenue and purposes for which funds may be expended. 		 
  Funding:
Activity Funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
85. Accept and approve the Change Order Reports for All Funds for the 2021-2022 fiscal year. C. Metevelis
Action
  Summary:
Attached are the Change Orders totaling ($1,154,822.16) to the General, Building, Child Nutrition, Gift, Workers' Compensation and Bond Funds for June 2, 2022 through June 30, 2022, for the 2021-2022 fiscal year funds. 		 
  Funding:
All Funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
86. Accept and approve the Encumbrance Reports for All Funds for the 2021-2022 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis
Action
  Summary:
Attached are the Encumbrance Orders totaling $42.65 for the General, Building, Child Nutrition, Workers' Compensation, Bond and Gift Funds effective June 2, 2022 through June 30, 2022, from the 2021-2022 fiscal year funds. 		 
  Funding:
All Funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
87. Accept and approve the revision to the original agreement between Broken Arrow Public Schools and Jenkins & Kemper, Certified Public Accountants, P.C., providing additional services for financial statement preparation for the year ending June 30, 2022. The agreement was last approved February 7, 2022. The cost to the District will not exceed $40,100. N. Eneff
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
88. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Constellation New Energy who is a third (3) party supplier of natural gas. BAPS is allowed to purchase natural gas at a wholesale rate. Constellation will purchase natural gas on behalf of BAPS at the lowest market rate during the 2022-2023 school year. The costs will vary with usage. C, Metevelis
Action
  Funding:
Building fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
89. Accept and approve the Encumbrance Reports for All Funds effective July 1, 2022 for fiscal year 2023. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. C. Metevelis
Action
  Summary:
Attached are the Encumbrance Orders totaling $63,473,271.24 for the General, Building, Child Nutrition, Workers' Compensation, Bond and Gift Funds effective July 1, 2022 from the 2022-2023 (FY23) fiscal year funds. 		 
  Funding:
All Funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
9.0 Items Pulled from the Consent Agenda
90. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the evaluation of Chuck Perry, Superintendent, pursuant to 25 O.S. Section 307(B)(1) of the Open Meeting Act. Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
10.0 Human Resources
91. Discussion, motion and vote on motion to approve or disapprove the second reading of multiple new, revised and/or deletion of policies from multiple sections of the Board of Education Policy Guide. Section IV, Students: Adoption of Policy 4400. Section V, Employees: Revision to Policy 5080. R. Stecker Action
  Summary:
RFR was consulted for the revisions to the following:
Section IV, Students: Adoption of Policy 4400
Section V, Employees: Revision to Policy 5080 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
11.0 Capital Improvements & Development
92. Discussion, motion and vote on motion to approve or disapprove the terms of the contract for Key Construction. The amount for pre-construction services is $25,145.25. The compensation for the construction phase will be 2.5% of the cost of the work. The guaranteed maximum price will be known after the project is publicly bid. Total cost to the District will be paid from 2015 Bond Funds. M. Leitch Action
  Summary:
Key Construction will provide Construction Management services for the 2015 Bond project – Middle School Project. The contract will include general conditions and reimbursable items, as required. 		 
  Funding:
Bond Funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
93. Discussion, motion and vote on motion to approve or disapprove the terms of the contract for Selser Schaefer Architects in the amount of 6% of the cost of the work. Project will be paid with the 2015 Bond Funds. M. Leitch Action
  Summary:
Selser Schaefer Architects will provide Architectural Services for the 2015 Bond project – Middle School Project. This will be paid with the 2015 Bond funds. 		 
  Funding:
Bond Funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
94. Discussion, motion and vote on motion to approve or disapprove giving authorization to Michael Leitch, Director of Construction Services for the District, the ability to sign City of Broken Arrow permit applications, MOU’s, easement agreements and other documents related to Development Projects for Broken Arrow Public Schools and the City of Broken Arrow as the Owner’s Representative, on behalf of the Board of Education President (Owner). L. Shackelford Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
12.0 New Business
95. New Business Item(s). Info/Action
  Summary:
Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. 		 
  Recommendation:
Approve 		 
13.0 Executive Session
 
14.0 Return to Open Session
 
15.0 Adjourn
96. Adjournment Action
  Recommendation:
Approve to Adjourn the Meeting